--- title: "Exhibition and Conference Security Screening" type: "Use case" date: "2026-10-15" updated: "2026-11-03" description: "In an era where security incidents in public places are a growing concern, exhibition, conference, and trade fair organizers are increasingly looking to adopt innovative solutions to ensure the safety of their visitors and exhibitors while at the same time providing a smooth and speedy entry experience to the venue." url: "https://apstec.clearagency.ai/news/exhibitions-conferences" canonical: "https://apstec.clearagency.ai/news/exhibitions-conferences" markdown_url: "https://apstec.clearagency.ai/news/exhibitions-conferences.md" site: "Apstec" publisher: "Apstec Systems (Apstec Sweden AB (publ))" contact: "info@apstecsystems.com" language: "en-US" breadcrumbs: - "Home: https://apstec.clearagency.ai/" - "News, Articles & Case Studies: https://apstec.clearagency.ai/news" - "Exhibition and Conference Security Screening: https://apstec.clearagency.ai/news/exhibitions-conferences" reading_time_minutes: 8 --- # Exhibition and Conference Security Screening *Use case · October 15, 2026 · 8 min read* > In an era where security incidents in public places are a growing concern, exhibition, conference, and trade fair organizers are increasingly looking to adopt innovative solutions to ensure the safety of their visitors and exhibitors while at the same time providing a smooth and speedy entry experience to the venue. _Use case_ ## Exhibition and Conference Security Screening In an era where security incidents in public places are a growing concern, exhibition, conference, and trade fair organizers are increasingly looking to adopt innovative solutions to ensure the safety of their visitors and exhibitors while at the same time providing a smooth and speedy entry experience to the venue. [Book a demo](https://apstec.clearagency.ai/contact?choose=Book%20a%20demo) [How Apstec helps](#solution) ![Visitors and stands in a large exhibition hall](https://apstec.clearagency.ai/media/mvtv76e0-n3ksjzim.webp) _The challenge_ ### Thousands of visitors, one smooth entry In an era where security incidents in public places are a growing concern, exhibition, conference, and trade fair organizers are increasingly looking to adopt innovative solutions to ensure the safety of their visitors and exhibitors while at the same time providing a smooth and speedy entry experience to the venue. Such locations are dynamic environments that draw thousands of visitors, and while events present opportunities for networking, education, and business growth, they also come with significant security challenges. Managing large crowds, ensuring safety, and screening visitors and staff for weapons or explosives efficiently without hindering attendee flow is crucial due to safety and terrorism concerns. Solutions to these security challenges require sophisticated, proactive approaches. - **Where:** Exhibitions, conferences and trade fairs - **Screens:** Visitors and staff, for weapons and explosives - **Products:** Apstec HSR, Falcon and Falcon Plus - **Setup:** Highly mobile, outdoor deployments supported _The solution_ ### Proven with customers in the sector Apstec meets these challenges with our portfolio of solutions, which have been proven with customers in the sector. HSR enables screening of multiple people simultaneously, providing the highest possible throughput. Falcon and Falcon Plus are highly mobile solutions, that provide a non-invasive screening experience capable of screening people and their bags for metallic and non-metallic threats, thus supporting a wide range of operational scenarios, including outdoor deployments. Apstec Systems’ screening technologies offer a groundbreaking approach to security screening and crowd management, combining advanced technology with real-time data to create safer, more efficient event environments. [Read about HSR](https://apstec.clearagency.ai/hsr) [Book a demo](https://apstec.clearagency.ai/contact?choose=Book%20a%20demo) ![A dense crowd of visitors at an exhibition](https://apstec.clearagency.ai/media/mvtyhwnn-2ws9pgp8.webp) - **2,500** — people / hour — screened by HSS Falcon, without stopping - **×5** — metal detectors — HSS Falcon delivers the same throughput as up to five conventional metal detectors - **6,000** — people / hour — screened by HSR _The challenges_ ### Crowd management at trade fairs A typical trade fair can feature a diverse crowd, ranging from exhibitors to visitors, with varied security needs. Event organizers need effective solutions that ensure safety without disrupting the visitor experience. - Large, dense crowds — Managing large groups of people in confined spaces presents numerous risks, from crowd crushes to security breaches. - Threat detection — With increasing concerns about safety and terrorism, detecting weapons or explosives without disrupting the flow of attendees is a top priority. - Emergency response — A coordinated response to any incident is critical to minimizing harm. - Regulatory compliance — Trade fairs and exhibitions must adhere to strict safety regulations, which can vary from one country to another. _Key features_ ### The HSS Falcon at the entrance An advanced human security screening system that streamlines crowd management while enhancing security. #### 01 Walk-through screening _No stopping, no manual search_ HSS Falcon scans individuals as they pass through the inspection zone. Unlike traditional metal detectors, it uses a combination of advanced sensors, artificial intelligence and imaging technology to detect potential threats, including weapons and explosives, without requiring visitors to stop or be manually searched. #### 02 Non-intrusive and efficient _A smooth flow of people_ Designed for a high throughput with minimal disruption, keeping the flow of people moving smoothly. This is particularly important at trade fairs, where long queues can quickly lead to frustration and safety concerns. #### 03 Real-time threat detection _A quick, discreet response_ Identifies dangerous objects without alerting the entire venue unnecessarily, so security personnel can respond quickly and discreetly to potential threats. #### 04 Data-driven insights _Better plans for the next event_ Its data management tool generates analytics that help event organizers optimize security protocols and improve overall crowd management. #### 05 Customizable and scalable _From a regional fair to an international convention_ Tailored to the needs of each event, scaled to the size of the venue and the expected visitors. _White Paper_ ### How to Make Trade Fairs More Secure Trade fairs, conventions, and large-scale exhibitions are dynamic environments that draw thousands of visitors. While these events present opportunities for networking, education and business growth, they also come with significant security challenges. This section is a form (“White paper: How to Make Trade Fairs More Secure”) that visitors fill in on the web page. It asks for: - **Name** (required): short text - **Email** (required): email address - **Company** (required): short text It is sent with the “Download” button and goes to the Apstec team. I accept the terms in the [Privacy Policy](https://apstec.clearagency.ai/privacy-policy) _Crowd management_ ### Safer entrances, a better visitor experience Effective crowd management strategies not only improve security but also enhance the overall experience. By reducing manual checks and speeding up screening, HSS Falcon saves both time and money. ![Visitors walking between stands in an exhibition hall](https://apstec.clearagency.ai/media/mvu38dx4-i5yhn8sy.webp) - Optimized flow and queuing — Organizers can adjust entry point locations and manage queues more effectively, reducing wait times and the risk of congestion. - Integrated data management — By tracking the flow of people, HSS Falcon helps organisers monitor crowd density at entry points and spot bottlenecks early on for future events. - Integration with other safety systems — Works with surveillance cameras, access control and emergency communication tools, from a security breach to an evacuation scenario. - Cost-effectiveness — Fewer staff are needed to operate the equipment and respond to alerts, and the system supports compliance with international safety standards. > We appreciated the professionalism and commitment shown by the Apstec team throughout this year’s Festival. The installation and operations ran smoothly under demanding conditions, and the collaboration onsite was constructive and efficient. > > — Virginie Vidal, Directrice des Services Techniques, Festival de Cannes _Products_ ### Our products [Compare them all](https://apstec.clearagency.ai/products#compare) - _Weapons, Explosives & Narcotics_ — Falcon — 2500 / h ([Read more](https://apstec.clearagency.ai/falcon)) - Millimeter Wave - Passive Magnetometry - Indoor/Outdoor - Mobile - _Weapons, Explosives & Narcotics_ — Falcon Plus — 2500 / h ([Read more](https://apstec.clearagency.ai/falcon-plus)) - Millimeter Wave - Active Induction Balance - Indoor/Outdoor - Mobile - _Metallic Threats_ — Merlin — 2500 / h ([Read more](https://apstec.clearagency.ai/merlin)) - Active Induction Balance - Indoor/Outdoor - Mobile - _Weapons & Explosives_ — HSR — 6000 / h ([Read more](https://apstec.clearagency.ai/hsr)) - Millimeter Wave - Passive Magnetometry - Indoor - Fixed installation _Questions_ ### Screening at exhibitions and conferences Something else? Write to [info@apstecsystems.com](mailto:info@apstecsystems.com) or call [+46 8 525 130 65](tel:+46852513065). #### Why are exhibitions and conferences hard to secure? In an era where security incidents in public places are a growing concern, exhibition, conference, and trade fair organizers are increasingly looking to adopt innovative solutions to ensure the safety of their visitors and exhibitors while at the same time providing a smooth and speedy entry experience to the venue. Such locations are dynamic environments that draw thousands of visitors, and while events present opportunities for networking, education, and business growth, they also come with significant security challenges. Managing large crowds, ensuring safety, and screening visitors and staff for weapons or explosives efficiently without hindering attendee flow is crucial due to safety and terrorism concerns. Solutions to these security challenges require sophisticated, proactive approaches. #### How does Apstec screen at exhibitions and conferences? Apstec meets these challenges with our portfolio of solutions, which have been proven with customers in the sector. HSR enables screening of multiple people simultaneously, providing the highest possible throughput. Falcon and Falcon Plus are highly mobile solutions, that provide a non-invasive screening experience capable of screening people and their bags for metallic and non-metallic threats, thus supporting a wide range of operational scenarios, including outdoor deployments. Apstec Systems’ screening technologies offer a groundbreaking approach to security screening and crowd management, combining advanced technology with real-time data to create safer, more efficient event environments. #### Which Apstec products suit exhibitions and conferences? HSR for the highest throughput, screening several people at once; Falcon and Falcon Plus as highly mobile solutions, also outdoors. _Use cases_ ### Where else Apstec screens [All use cases](https://apstec.clearagency.ai/use-cases) - Airports — Oct 20, 2026 — As millions of people pass through airports each day, airports have become a logical target for terrorists. And while airside security has increased significantly in the wake of attacks, landside security has lagged behind—despite attacks at airports in Brussels and Istanbul. People can usually enter airports without encountering much in the way of security measures. ([Airports](https://apstec.clearagency.ai/news/airports)) - Stadiums — Oct 19, 2026 — Stadiums, as large gathering places, present a complex array of security challenges. These challenges stem from the sheer volume of people, the emotional intensity of events, and the potential for malicious intent. ([Stadiums](https://apstec.clearagency.ai/news/stadiums)) - Customs — Oct 18, 2026 — Detecting narcotics concealed on the body under clothing is incredibly challenging. Technology has struggled to deliver effective solutions, and large-scale manual operations are intrusive, costly, and generally impractical. ([Customs](https://apstec.clearagency.ai/news/customs)) - Mass Transportation — Oct 17, 2026 — Railway stations, metro systems, bus terminals and other land transport hubs are among the most challenging environments to secure. They are designed to move thousands of people quickly and efficiently, making traditional checkpoint-based security both impractical and disruptive. ([Mass Transportation](https://apstec.clearagency.ai/news/mass-transportation)) - Maritime — Oct 16, 2026 — Effective security screening measures on cruise ships and within port facilities are essential for ensuring the safety and well-being of passengers, crew, and the vessels themselves. Robust maritime security screening measures act as a crucial deterrent against terrorism, the smuggling of illegal substances and weapons, and other potential criminal activities. ([Maritime](https://apstec.clearagency.ai/news/maritime)) - Expos & Conferences — Oct 15, 2026 — In an era where security incidents in public places are a growing concern, exhibition, conference, and trade fair organizers are increasingly looking to adopt innovative solutions to ensure the safety of their visitors and exhibitors while at the same time providing a smooth and speedy entry experience to the venue. ([Expos & Conferences](https://apstec.clearagency.ai/news/exhibitions-conferences)) - Hotels — Oct 14, 2026 — Guests at high-end hotels, expect a premium hotel experience, seamless luxury, exceptional service, and a welcoming atmosphere—all while feeling safe and secure. However, hotels can be high-profile targets for criminals and terrorists due to their public accessibility and large number of visitors. ([Hotels](https://apstec.clearagency.ai/news/hotels)) - Tourist Attractions & Iconic Landmarks — Oct 13, 2026 — Tourist attractions and landmark buildings present a unique set of security challenges. Because of their accessibility and symbolic value, such sites are often considered “soft targets” and potentially attractive targets for terrorist attacks. ([Tourist Attractions & Iconic Landmarks](https://apstec.clearagency.ai/news/tourist-attractions-iconic-landmarks)) ## How to cite Apstec Systems (Apstec Sweden AB (publ)). “Exhibition and Conference Security Screening”. Apstec, 2026-10-15. https://apstec.clearagency.ai/news/exhibitions-conferences (accessed ). ## Company & contact - **Company:** Apstec Systems — legal entity Apstec Sweden AB (publ) - **Apstec Sweden AB (publ):** Strandvägen 7A, 114 56 Stockholm, Sweden ([map](https://www.google.com/maps/search/?api=1&query=Strandv%C3%A4gen+7A%2C+114+56+Stockholm%2C+Sweden)) - **General enquiries:** [info@apstecsystems.com](mailto:info@apstecsystems.com) - **Phone:** +46 8 525 130 65 --- [View on site](https://apstec.clearagency.ai/news/exhibitions-conferences) · [All News, Articles & Case Studies](https://apstec.clearagency.ai/news.md) · [Site index for agents (llms.txt)](https://apstec.clearagency.ai/llms.txt)